Contract Specialist (Job ID: 202009-02)

Status: Permanent Vacancies: One | FTE: 0.6  |  Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m.

Are you a skilled Contract Specialist? Do you have what it takes to play a supportive role in positioning our organization for future growth?

Working collaboratively with respective stakeholders and within the Finance team, and reporting to the Manager of Finance, you will assist the senior leadership team and other business units in developing contracts and the evaluation of contract matters during the term of the engagement. This position will be a primary point of contact for all post-award contract issues. 

Your role will be instrumental in understanding all key areas of contract management, including standard terms and conditions, limitation and renewal dates, risk analysis, warranties, insurance, and more. You will be called upon to provide legal interpretation in all areas of contracting. As our contracts team member, you will be performing contract management in support of all areas related to Calgary West Central Primary Care Network (CWC PCN) business operations including, but not limited to

  • Implementation of a contract management database
  • Drafting and revising contracts
  • Contracts review
  • Overseeing execution of contracts
  • Extending contracts
  • Ongoing contract management 
 

Responsibilities

  • Write Requests for Proposals, coordinate and manage responses to such proposals, and proposal analysis; perform contractor pre-qualification procedures and setup
  • Develop processes and procedures to aid in the monitoring and management of contracts
  • Review and monitor contractual obligations to validate all terms and conditions are met
  • Assist teams in organizing, managing, and documenting compliance with contract requirements
  • Develop and implement contract management tools, templates, methods, and processes
  • Identify risks and issues, and develop practical and effective risk mitigation solutions that protect the CWC PCN during the terms of the engagement
  • Escalate critical contract issues to internal departments to ensure timely and appropriate resolution
  • Obtain functional review of all contract documents with the appropriate internal department
  • Support post-award management of contractors, including performance reviews and dispute claims resolution
  • Draft contracts and ensure process for signature and execution is completed
  • Create and maintain contract management database

Qualifications

Education and experience: A certificate in contracts administration is required. Minimum three - five years’ experience in contract management with direct experience in the preparation and negotiation of contracts. Experience in identifying and mitigating legal and contractual risk.

Organization skills: Ability to multi-task and prioritize. Strong organizational skills. Proven ability to work under pressure and meet deadlines in a highly challenging environment.

Communications and customer relations skills: Strong negotiation, interpersonal, and relationship-building skills; able to handle requests and complaints in a professional, non-confrontational manner. Superior written and verbal communication skills. Excellent follow-up and problem-solving skills with ability to make intuitive decisions and influence others through sound reasoning. Discretion and ability to handle sensitive information and material appropriately.

Attention to detail: Precision, accuracy, and high attention to detail in all aspects of work.

Team-oriented: Ability to work effectively independently as well as with a team.

Technical: Proficiency in computers and strong technical skills in Microsoft Office Suite (Word and Excel).

Additional requirements

Background check: a clear Criminal Background check is required to start. If you have resided outside Calgary in the past 12 months, you will need to contact the local police or RCMP detachment in your previous residential municipality to be able to obtain a full report.A valid drivers’ licence is required.

Why work for us?

Employees of the CWC PCN enjoy a competitive salary and benefits package that includes employer-paid premiums for health and dental benefits, healthcare spending or wellness account, learning account, eligibility to contribute to our group RRSP plan and receive an employer match, flexible working options, generous vacation and personal time off allowances, and education days, as well as professional development opportunities.

The CWC PCN is a leader in the provision of primary care through collaboration, innovation and teamwork, creating healthy patients and satisfied providers.

How to apply

Due to the high volume of applications we receive, only those who apply through the CWC PCN website will be moved forward in the recruitment process. This is a necessary step as we require important information from our online application form. Please include your cover letter and resume when submitting your application. 

Submit your application through the CWC PCN Careers page.

Only submissions received with the following three (3) documents will be considered:

  1. Completed and signed application form (available on the CWC PCN Apply Now page).
  2. Cover letter
  3. Resume

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Posting will remain open until the role is filled.

 

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Become a physician member
If you are a physician interested in becoming a member of the CWC PCN, please contact our memberservices [at] cwcpcn [dot] com team. We are dedicated to supporting physicians, patients and primary care with clinical practice tools, patient care resources and Patient Medical Home support.