Contracts Administrator (Job ID: 20191123)

Status: Temporary, Part-time; end date is March 31, 2020 Vacancies: One  | FTE: 0.6  | Schedule: Tuesday to Thursday, 8:30 a.m. to 4:30 p.m.

Are you a skilled Contracts Administrator? Do you have what it takes to play a key role in positioning our organization for future growth?

While reporting to the Manager of Finance, this role works with respective stakeholders, the senior Leadership Team, the Finance team and other business units in the development of contracts and evaluation of contract matters during the term of engagement. This position will be the primary point of contact for all post-award contract issues. 



You will write Requests for Proposals, coordinate and manage responses to proposals and proposal analysis, and perform pre-qualification procedures and set up. You will also develop processes and procedures to aid in monitoring and managing contracts, as well as review and monitor contractual obligations to validate that all terms and conditions are met. You will implement contract management tools, templates, methods and processes.

Another exciting aspect of this role is implementing a contract management database, draft and revise contracts, review contracts, oversee contract execution, extend contracts and manage ongoing contracts. You will identify risks and issues and develop practical and effective risk mitigation solutions that protect the Calgary West Central Primary Care Network (CWC PCN) during the terms of engagement. You may be called upon to provide legal interpretation in all areas of contracting.

You will assist teams in organizing, managing and documenting compliance with contract requirements as well as escalating critical contract issues to internal departments to ensure timely and appropriate resolution.

Finally, you will support post-award management of contractors, including performance reviews and dispute claims resolution, as well as other duties as assigned by your manager.


Education and Experience: You have a certificate in Contracts Administration and three to five years of experience in contracts management with direct experience in the preparation and negotiation of contracts. You also have experience in identifying and mitigating legal and contractual risk.

Organization Skills: The CWC PCN is a fast-paced, ever-changing environment that depends on your organizational and multitasking skills. You have the proven ability to work under pressure and meet deadlines in a highly challenging environment.

Communication Skills: You are calm under pressure but operate with a sense of urgency. You have excellent written and verbal communication, interpersonal and relationship-building skills. Your ability to analyze information, share new and innovative ideas and implement solutions is key. You are savvy with hardware and software programs and embrace the use of technology in elevating contracts administration to the next level.

Attention to Detail: Precision, accuracy and high attention to detail in all aspects of work.

Team-Oriented: Ability to work effectively independently as well as with a team.

Background Check: A clear Criminal Background check is required to start. If you have resided outside Calgary in the past 12 months, you will need to contact the local police or RCMP detachment in your previous residential municipality to be able to obtain a full report. 

If you have a passion and excitement for contracts administration, then this is the role for you!

Why Work for Us?

Temporary, part-time employees of the CWC PCN, like this 0.6 FTE Contracts Administrator position (until March 31, 2020), enjoy a competitive salary, generous vacation and personal time off allowances.

The CWC PCN is a leader in the provision of primary care through collaboration, innovation and teamwork, creating healthy patients and satisfied providers.

How to Apply

Due to the high volume of applications we receive, only those who apply through the CWC PCN website will be moved forward in the recruitment process. This is a necessary step as we require some important information from our online application form. Please include your cover letter and resume when submitting your application.

Submit your application through the CWC PCN Careers page.

Only submissions received with the following three (3) documents will be considered:

  1. Completed and signed application form (available on the CWC PCN Careers page).
  2. Cover letter
  3. Resume

 We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

 Posting will close on Wednesday, December 4, 2019.



Become a physician member
If you are a physician interested in becoming a member of the CWC PCN, please contact our memberservices [at] cwcpcn [dot] com team. We are dedicated to supporting physicians, patients and primary care with clinical practice tools, patient care resources and Patient Medical Home support.